Information-only exhibits: $200
Information-only space does not include a badge for exhibitors, or entrance into the symposium. Companies purchasing information-only space must ship items to the address given below, before July 31, 2022. Items, no larger than 9”x15” and not higher than 2 feet, will be arranged by the exhibits coordinator. An additional fee will be charged for those companies wishing to have any left-over items returned.
EXHIBIT SPACE IS ASSIGNED BY THE EXHIBITS COORDINATOR BY END OF REGISTRATION. Rooms are available on a first-come-first-serve basis.
All table coverings and display items are to be provided by the exhibitor.
All exhibitors have access to the Texas A&M University Kingsville WiFi. Simply select “javNET – Guest” in your WiFi settings. Exhibitors are welcome to use a business or personal hotspot for internet connection as well.
Power strips will be available around the perimeter of the room in the exhibit spaces to provide electrical access to exhibitors.
*Friday and Saturday August 5-6 has dual designation of IHS54 Youth Day. A large number of horn students from across Texas is expected to attend. The host kindly asks exhibitors to extending hours into the afternoon on Saturday, Aug 6.
Exhibit rooms will be open for set up from 2-6pm on July 31st, and exhibitors are encouraged to give an approximate time of arrival so that staff will be able to assist in unloading of items. Exhibit spaces will be locked except for the times listed above. Parking is available in a lot across the street from the Music Education Building. A campus map and building map has been made available to show location of the building on campus and location of the loading dock and exhibit rooms in the Music Education Building.
For the safety of all exhibitors and their property at the symposium: rooms will only be opened at the assigned times. Please plan carefully.
No items shall be posted, tacked, nailed, screwed, or otherwise attached to any part of the walls, floor, or any other part of the building or furniture. This, or any other act, which interferes with the proper protection of these properties, shall be at the expense of the exhibitor.
The 54th International Horn Symposium, IHS, Texas A&M University-Kingsville, and any symposium staff members will not be responsible for the safety of the property of the exhibitor from theft, damage by fire, accident, or other causes, but will use reasonable care to protect the exhibitors from such loss and will secure the building during those periods when the exhibit areas are not open to the public.
No responsibility is assumed for goods delivered to the exhibit area prior to the conference or materials in the exhibit area after the close of the exhibits. Exhibitors must provide their own insurance.
All materials shipped to Texas A&M University-Kingsville should be shipped to the following address:
Items arriving before the symposium must be delivered after July 25th and will be securely stored at the School of Music.
For Texas Sales Tax information, see https://comptroller.texas.gov/taxes/sales/
Exhibitors may dismantle at 4:00 PM on Saturday, August 6th, and all items must be removed from the exhibit rooms by 7 PM.
Only items prepaid for shipping (UPS, FedEx, or USPS) and with a pick-up time for Monday, August 8th will be permitted to remain at Texas A&M University-Kingsville after the close of exhibits. Exhibitors must inform the Exhibits Coordinator if they will leave materials for pick-up. Neither the Exhibits Coordinator, Texas A&M University Kingsville, or IHS can make payments to carriers on behalf of exhibitors. If a carrier does not accept any box, the shipper will be notified and the box held for no more than one week. After that it will be disposed of, with no recourse to the Exhibits Coordinator, the hosts or IHS. Any remaining items will be discarded.
Exhibitors must pick up any left-over trash, packaging materials, or unwanted items and dispose of them properly. Please leave your space as you found it.
On-campus Housing options: TBA
On-campus meal plans can be purchased at the IHS54 Marketplace store.
This general information and regulations for exhibitors become a part of the contract between the exhibitor and the 54th International Horn Symposium. They have been formulated for the best interest of the exhibitor. We respectfully request full cooperation of the exhibitor in their observance. All points not covered herein are subject to the decision of the Horn Symposium Host and the International Horn Society.
In the event of cancellation, variable refunds for exhibits will be available dependent on the date of cancelation:
For further information contact:
Justin Stanley
IHS 54 Exhibits Coordinator
justinmstanley@gmail.com
857-210-4607